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AGM Minutes 7th July 2011, 10am-14pm

1 Announce new Council

Arianna, Benni, Chloe, Leslie, Leonard, Colin, Niklas, Nina, David, Simon, Rachel were elected to the new Council. Their term of two years begins immediately, except for Rachel's term which begins in January (on her request).

2 Vote on extending AGM to one more session if needed

There may be a need to extend the AGM in order to ratify the Articles of Association. If that should happen, when will it be?
Friday morning 10am, Ballroom - carried with 2 objections

3 Oversight Committee by-elections

Leonard was elected onto Council and has therefore stepped down from Oversight Committee.
We need to elect a new member of Oversight Committee.
Leonard summerised the job oft he Oversight Committee.

When should we have the by-elections? Thursday 7th July over dinner time, between 6pm and 8pm - Carried unanimously, Volunteers to help should go to Martin and Kai.

Later during this session we will have a brief presentation of the candidates.

4 Sites for 2012 AGM and 2013 Conference

No groups are concretely proposing to host one of these events.
De Kampanje are considering the 2013 Conference.
Other schools/groups can think about this further and communicate with their groups and Council.

Proposal: Give responsibility to Council to decide this finally.
Carried

5 Budget

Leslie presents the proposed budget (PDF).

Questions: Is the publicity budget enough money? So far it was enough, if we do a big drive it might not be.
There is no prediction of if the membership fees go down as a result of reduced membership fees from yesterdays decision.
Co-ordinator can be part of full time - The role of the co-ordinator specifically can be developed in an open schedule session.

Proposal:
To approve the 2012 budget.
Vote:
Approved unanimously

6 Proposals:

Diploma

Niklas presents the updated proposal. Large groups met in open space and agreed in concensus on this
Carried unanimously.

Membership Proposals

Point of information: Colin and Michael’s proposal is not a Council proposal.

Colin presents the new proposals from the open space based on the original proposal. (See PDF)
Rikke and Stefan present the alternative proposal.

Topic open for discussion and alternative proposals.

PROPOSALS and VOTING:

  1. Equal Membership (Colin)
    1. Organisations (including startups) can be full members with one vote - (2/3 majority required) Carried
    2. Member Schools have just one vote - (2/3 majority required) Defeated
  2. The Evaluation Chart (Colin)
    1. EUDEC creates a chart for schools' (self-)evaluation. It is multi-dimensional, including several criteria for democratic education. Most of the information gathered in the chart is public, all of it is available to members to view and discuss via the website. - Carried with one objection
  3. Open Membership (Colin)
    1. Open membership: Any school in Europe can become a full member (subject only to any further restrictions decided here) - (2/3 majority required) Defeated
    2. Logo Restrictions: Every link (online or offline) to EUDEC from a member school must have a statement like “as a member of EUDEC we agree with and support democratic education” and include (a summary of) the school’s evaluation chart. - Carried
    3. Entrance process (see slide with this title in proposal presentation (PDF) - Withdrawn (can be dealt with as a detail by the membership committee.)
    4. Democratic periodic process for declaration: Any declaration required by applicant schools must be openly discussed and ratified once a year in a democratic way including staff and all students. - (2/3 majority required) Carried 32 to 12 opposed
    5. Changed statement, periodic: Full member schools are required to annually ratify a statement acknowledging what EUDEC stands for and declaring itself a supporter of these Aims; the ratification has to take place in a democratic way including staff and all students. - (2/3 majority required) Defeated 22 to 21 opposed
  4. Alternative Proposal (Rikke, Stefan) - for all details see here
    1. Membership Committee - Carried Note: this was the only part of the proposal that was not already proposed and required an Assembly decision - Workgroups can be started by any member and the self-evaluation part of the proposal was covered by the Evaluation Chart proposal
  5. Freeze Full Membership of Schools until AGM 2012. (Michael) - Defeated (with added amendment)
    1. Amendment: only aplying to those that apply after the AGM. (Martin) - Carried 30 to 7 opposed, added to the proposal
  6. Abolish Roskilde decision (that schools must ratify democratic schools’ declaration to become full members) (Leslie) - (2/3 majority required) Carried 40 to 14 opposed

7 How to continue the AGM

Proposal: Remaining membership voting, definition and Articles of Association will take place at the next AGM session.
Carried

8 Presentation of Candidates for Oversight Committee By-Elections

  • Carsten Schmidt
  • Stefan Sverud
  • Henrik Ebenbeck